CERGE-EI Infrastructure Services - public:emai

alumni_mail

Anonymous (anonymous@undisclosed.example.com) — 2016-11-21T15:50:44+00:00

Alumni mailboxes issues Alumni mailboxes Alumni are entitled to keep their mailbox at CERGE-EI. Nevertheless, they should preferably explicitly request for it (just by answering the email sent by Computer Office) to inform the postmaster that they accept the conditions and will conform to the rules (see bellow). Otherwise the mailbox expires within 6 months.

archiving

Anonymous (anonymous@undisclosed.example.com) — 2017-08-14T11:11:44+00:00

Email Archiving Principles Glossary * mailbox … user's mail storage area on a mail server, keeps messages in folders, limited size. * mail client … (Thunderbird, Outlook, etc.) accesses mailbox via IMAP protocol (makes local copy of the mailbox on user’s computer).

client_settings_iphone

Anonymous (anonymous@undisclosed.example.com) — 2018-09-17T13:55:31+00:00

Email Client Settings for iPhone (Generic iPhone Example) For details about IMAP/SMTP settings see general email client settings article. create new account - Zimbra Press Settings > Mail > Add Account > Other > Add Mail Account [iphone_01.jpg][iphone_02.jpg][iphone_03.jpg][iphone_04.jpg] Fill your credentials > Incoming and Outgoing server > Press Advanced and change Incoming Settings

client_settings_mac

Anonymous (anonymous@undisclosed.example.com) — 2020-10-08T17:58:05+00:00

one hint for Mac Mail setting to enable access to the port setting, disable “Automatically manage connection settings” see

edisclaimer

Anonymous (anonymous@undisclosed.example.com) — 2023-05-26T09:56:26+00:00

CERGE-EI Email Signature for external communication Email Signatures - general hints [Howto - Thunderbird.pdf] [Howto - Zimbra.pdf] [Howto - Outlook.pdf] [Howto - Kerio.pdf] Sample signature, please respect the unified appearance defined by given CERGE-EI brand identity and use this signature with logo and disclaimer ONLY FOR EXTERNAL communication, otherwise the server will be flooded.

em_problem_report

Anonymous (anonymous@undisclosed.example.com) — 2024-11-22T16:07:30+00:00

Email Problem reporting See article about incoming email filtering: https://wiki.cerge-ei.cz/doku.php?id=public:emai:spam_chain| ---------- It is important that the individual reports the problem or situation in a descriptive way, gives useful details, mentions the observed circumstances and invests at least some effort to the basic troubleshooting.

forward_settings_o365

Anonymous (anonymous@undisclosed.example.com) — 2025-03-07T15:40:12+00:00

Email Forward settings for CUNI.CZ - via M365 cloud In general Charles University automatically creates email accounts for all employees at the “central tenant” of Microsoft 365. Emails are in format UKCO@o365.cuni.cz (e.g.: 99999999@o365.cuni.cz )

forward_settings

Anonymous (anonymous@undisclosed.example.com) — 2025-03-07T12:26:12+00:00

Forward settings - CERGE-EI email Read carefully: Charles University GDPR - Guideline 3 – Use of private e-mail addresses1 “…Only work e-mail accounts under the “cuni.cz” (or “cerge-ei.cz”) domain may be used for Charles University employees to send work e-mail messages at Charles University, to send e-mail messages to students, and any other communication at Charles University, as well as sending e-mail messages to third parties.

geninfo

Anonymous (anonymous@undisclosed.example.com) — 2024-04-22T08:39:32+00:00

Email at CERGE-EI in general Email Related Guidelines CUNI Guideline – Use of private e-mail addresses: EN version / CZ version In principle: …only work e-mail accounts under institutional domain may be used for employees to send work e-mail messages at institution, to send e-mail messages to students, and any other communication at institutuin, as well as sending e-mail messages to third parties. With respect to the GDPR, it is not admissible to use private e-mail accounts or accounts at …

gmail_obsolete

Anonymous (anonymous@undisclosed.example.com) — 2021-03-10T11:05:41+00:00

G-mail on behalf of CERGE-EI address ---------- WARNING!!! OBSOLETE VERSION - current version is here ---------- Before you start …gsuite… context sent request to helpdesk@cerge-ei.cz about having gmail account who is eligible Quick links …to gmail howto (IMAP, SMTP, etc)

identities

Anonymous (anonymous@undisclosed.example.com) — 2019-10-18T17:03:43+00:00

Thunderbird Identities see Multiple Identities in Thunderbird Local copy of this text is [here.]

ipqarantine

Anonymous (anonymous@undisclosed.example.com) — 2024-01-08T18:27:36+00:00

Email - Quarantine (Ironport) WARNING If not sure or have questions, contact ---------- Overview Some messages may be blocked by antispam as suspected spam despite they are from a trusted sender. if you suspect or receive a warning that your

local_folders

Anonymous (anonymous@undisclosed.example.com) — 2018-03-21T11:37:52+00:00

Local Folders in Mozilla Thunderbird (archiving mail messages) Default location of Local Folders Network Thunderbird C:\Users\\AppData\Thunderbird\Mail\Local Folders Locally installed Thunderbird C:\Users\\AppData\Roaming\Thunderbird\Profiles\\Mail\Local Folders

mailarch

Anonymous (anonymous@undisclosed.example.com) — 2021-10-13T16:28:32+00:00

Archive mailer Medium-Term Mail Archive :: mailserver dedicated for providing mailboxes intended to keep older email messages in the organised way and allowing access to the archived content via WEB and/or IMAP if necessary. Motivation Institutional (non-personal) mailboxes usualy have tendency to grow over time despite of the properly applied maintanance such as deletion of some content.

malware

Anonymous (anonymous@undisclosed.example.com) — 2026-04-19T21:40:15+00:00

Dealing with malware, spam, suspicious content Skip right to mail filtering agenda paragraph ---------- Over the past years, phishing and ransomware have become the most rampant form of cybercrime as its volume and sophistication exponentially grows. Unfortunately, CERGE-EI as a publicly well-known institution is constantly targeted by such threat, along with many other public organizations

multi_mailbox

Anonymous (anonymous@undisclosed.example.com) — 2021-04-06T12:09:19+00:00

Thunderbird - add mailbox How to add multiple mailbox account * Menu Bar: Edit/Settings or left mouse menu on current mailbox Settings * Account Actions (left bottom) Add Mail Account Your name: Full Name Email address: name.surname@cerge-ei.cz user name: username given to you by admin (max. 8 characters long), not the email address !!! password: valid password

private_gmail

Anonymous (anonymous@undisclosed.example.com) — 2024-11-21T14:52:49+00:00

G-mail Private account on behalf of CERGE-EI address You can use Gmail as an email client for your CERGE-EI mailbox for receiving and sending messages. To receive cerge-ei traffic use messages forwarding from CERGE-EI to Gmail as Gmail can not connect an external mailbox over IMAP. If you need to send or reply cerge-ei email from Gmail, please read the following guide:

public

Anonymous (anonymous@undisclosed.example.com) — 2018-06-08T07:23:11+00:00

click here to get back to Email Services page

senderverify

Anonymous (anonymous@undisclosed.example.com) — 2024-01-12T15:09:51+00:00

Verify the credibility Better safe, than sorry. See guide Spam, Phishing and Malware and Dealing with malware, spam, suspicious content Be cautious, restrained, distrustful, safety is yours, next is only help. Five steps to verify the credibility of the message * Verify the sender * Verify the URL (web link) * Verify the signature

signatures

Anonymous (anonymous@undisclosed.example.com) — 2023-05-25T08:39:16+00:00

Email Signatures - general hints General information about CERGE-EI reccomended signature and disclaimer is here. Outlook source https://www.howto-outlook.com/faq/unsharpimages.htm Images resize and become unsharp upon sending When inserting an image into the message body or using it in your signature, the image can unexpectedly change in size and/or become unsharp when sending even when it still looked sharp when composing.

spam_chain

Anonymous (anonymous@undisclosed.example.com) — 2021-06-17T13:54:33+00:00

Spam fiters at CERGE-EI See also SPAM, Phishing, Malware ---------- Incoming emails Incoming email filtering consists from several steps: Step 1: Fortimail Appliance gw.cerge-ei.cz - Fortimail from Fortinet vendor Fortimail checks for: IP reputation, SPF, DKIM, DMARC, viruses, suspicious content, phishing links, newsletters, executable files, encrypted files etc.

spam

Anonymous (anonymous@undisclosed.example.com) — 2022-12-02T10:04:46+00:00

Spam, Phishing and Malware Motto: * = You cannot be prepared to all attacker’s inventions * = Being slightly more clever, than the attacker expects you are, is enough. * Quick and automate reaction makes troubles. * Do not accept what message suggests, until you are perfectly sure you understand the intentions.

tb_tls_fix

Anonymous (anonymous@undisclosed.example.com) — 2020-11-13T11:19:16+00:00

- * Options/Config Editor * Skip past the warning * Scroll down until you find security.tls.version.min * Double click on it, and set the value to 1 * Close Thunderbird, and open it again How to find Config Editor

webmail_filter

Anonymous (anonymous@undisclosed.example.com) — 2017-01-12T15:15:46+00:00

Webmail Filters Filters are set of rules (conditional actions) for messages processing. How to apply list of filters * List of rules is applied to all new messages in order from top to bottom. * Rule is applied only when condition is matched, than action is done

webmail

Anonymous (anonymous@undisclosed.example.com) — 2024-09-10T14:49:14+00:00

Webmail users generally can… * Manage Out-of-Office message via webmail (and turn this feature on and off) * Check mailbox size and available/remaining space Webmail Links CERGE-EI Webmail Zimbra https://mail.cerge-ei.cz/ login with your username (the email address is disabled as login)

zimbra_2fa

Anonymous (anonymous@undisclosed.example.com) — 2024-03-07T09:46:33+00:00

Zimbra - Two Factor Authentication (MFA) Two-factor authentication (Multi-Factor aka MFA) is a technology that provides identification of users with the combination of two different components. As the 2nd factor is used the smartphone app - Google Authenticator

zimbra_password

Anonymous (anonymous@undisclosed.example.com) — 2020-11-18T15:34:41+00:00

Zimbra Password change * Log to the Zimbra web interface with your email account * Select “Preferences” at the horizontal tab * Select “General” from the left menu * Section “Sign in” - button [Change Password] [how to change password - zimbra webmail]

zimbra_retention

Anonymous (anonymous@undisclosed.example.com) — 2023-07-12T16:09:34+00:00

Zimbra retention/disposal setup aka disposal of the old emails * Clean messages older than ...Retention could help to solve smoothly the mailbox maintenance. * It keeps emails in choiced folder (e.g. INBOX) for only a few weeks or months. *