public:emai:archiving

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public:emai:archiving [2017-01-11 14:27] – marppublic:emai:archiving [2017-08-14 11:11] (current) – [How to maintain your mailbox] marp
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   * **webmail client**  … accesses a mailbox via web browser   * **webmail client**  … accesses a mailbox via web browser
   * **email archiving**  … systematic approach to saving and protecting the data contained in e-mail messages so it can be accessed quickly at a later date   * **email archiving**  … systematic approach to saving and protecting the data contained in e-mail messages so it can be accessed quickly at a later date
 +  * **[[:public:emai:local_folders#local_folders_in_mozilla_thunderbird|local folders]]**... set of mail folders located on the computer where mail client is installed and running
 +
 +
 ===== Good to know ===== ===== Good to know =====
  
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   - unnecessary messages wiping (after deleting empty the recycle bin folder)   - unnecessary messages wiping (after deleting empty the recycle bin folder)
-  - bigger attachments detaching (sort emails by size and deliberately remove the biggest attachments)+  - bigger attachments [[http://kb.mozillazine.org/Attachments_(Thunderbird)|detaching]] (sort emails by size and deliberately remove the biggest attachments)
   - move messages to your computer mail folder (archiving to local archive) and make backup of your archive regularly then   - move messages to your computer mail folder (archiving to local archive) and make backup of your archive regularly then
  
 ==== Maintenance hints and tips ==== ==== Maintenance hints and tips ====
  
-  * check folders size (use webmail for this)+  * [[:public:emai:webmail#mailbox_size_check|check folders size (use webmail for this)]]
   * remember to empty the recycle bin email folder   * remember to empty the recycle bin email folder
 +
  
 ===== Email messages archiving ===== ===== Email messages archiving =====
  
-  * You can **archive **messages by moving them to **Local folders**  in your mail client (Thunderbird)+  * You can **archive **messages by moving them to **[[:public:emai:local_folders#local_folders_in_mozilla_thunderbird|Local folders]]** in your mail client (Thunderbird)
   * **Make**  immediately a **fresh copy of the local archive**  to a different storage media (external disc, etc.)   * **Make**  immediately a **fresh copy of the local archive**  to a different storage media (external disc, etc.)
   * Be aware that your **local archive**  is on your computer so its content **is not accessible via webmail**   * Be aware that your **local archive**  is on your computer so its content **is not accessible via webmail**
 +
  
 ==== Archiving hints and tips ==== ==== Archiving hints and tips ====
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   * make "preliminary archive" folder inside of server's mailbox, continuously process messages movement   * make "preliminary archive" folder inside of server's mailbox, continuously process messages movement
   * move spasmodically (regularly or on demand) messages from the pre-archive to the local archive folders   * move spasmodically (regularly or on demand) messages from the pre-archive to the local archive folders
-  * this significantly reduce a need to copy the local archive to the external media+  * this significantly reduces the need to copy the local archive to the external media
   * the local folders copy on the external disc could be connected and used off-line, kept and distributed   * the local folders copy on the external disc could be connected and used off-line, kept and distributed
  
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 === Conditions === === Conditions ===
  
-  * all messages concernig any topic older than ... +  * all messages concerning any topic older than ... 
-  * all messages with tag "temporary" and older than month +  * all messages with tag "temporary" and older than a month 
-  * all messages with attachements from sender XY+  * all messages with attachments from sender XY
   * all messages in folder AB since ... till ...   * all messages in folder AB since ... till ...
-  * all messages from last year unprocessed by rules above+  * all messages from the last year unprocessed by the rules mentioned above
  
 === Actions === === Actions ===
  
-  * move to the different folder inside of mailbox (still on server)+  * move to a different folder inside the mailbox (still on the mail server)
   * move from the server to the local folder (on local disc)   * move from the server to the local folder (on local disc)
   * clean   * clean
  
  
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  • Last modified: 2017-01-11 14:27
  • by marp